Thunder Woman Healing Lodge Society (TWHLS)
Position: Finance Coordinator
Shift: 37.5 hours/week, full-time | Salary: $58,500 Annually
Closing Date: May 21, 2021 at 5PM
Thunder Woman Healing Lodge Society (TWHLS) is a community-driven initiative raised out of concern and recognition of the urgent need to break the cycle of Indigenous women’s over-representation in Canada’s prisons. Indigenous-led, we provide trauma-informed, culturally appropriate services for First Nation (Status and Non-Status), Inuit, and Metis 2SLGBTQIA+ women exiting the justice system.
The Financial Coordinator is responsible for performing the day-to-day bookkeeping and accounting functions of the organization. This includes timely and accurate entering of all financial transactions in Quick books and completing full cycle accounting up to the preparation of monthly financial statements. This role includes preparation and processing of accounts payables and establishing and maintaining on-line banking functions. The Finance Coordinator will process bi-weekly payroll and ensure all required remittances are made.
The Finance Coordinator will be required to fulfill the following core duties:
- Ensure all financial transactions are entered into Quick books accounting software and oversee the full cycle of accounting up to the preparation of monthly financial statements.
- Maintain financial records by establishing and maintaining a chart of accounts and posting all transactions.
- Prepare and process accounts payable, investigate discrepancies and maintain all vendor files.
- Prepare and process payments by cheque or through Electronic Fund Transfer (EFT).
- Prepare bi-weekly payroll for staff, track benefits and ensure all payroll remittances are made.
- Reporting salary changes, issuing Records of Employment and calculating WSIB remittances and reconciling payroll at year-end including CPP, EI, WSIB, etc.
- Oversee all online banking functions (e.g., deposits, EFT, pre-authorized payments, etc.) and prepare monthly bank and credit card reconciliations.
- Ensure compliance with finance policies and procedures established by the organization.
- Reconcile and ensure payment of monthly credit card payments including related journal entries.
- Maintain, reconcile and replenish petty cash as needed.
- Record charitable donations, issue and track annual charitable tax receipts.
- Prepare and submit HST Rebate Returns.
- Assist in the preparation of internal and external funding reports according to funder guidelines.
- Maintain financial or statistical information as required.
- Assist with the preparation of files, reconciliations and other tasks related to the annual audit.
- Perform other financial and administrative tasks as assigned.
Qualifications and Skills
- Minimum three (3) years of bookkeeping or accounting experience, preferably in a not-for-profit environment.
- A professional bookkeeping certification (CPB) is a definite asset.
- Experience with computer-based accounting systems, in particular QuickBooks.
- Experience with Payroll and benefits administration including previous experience with ADP or Ceridian, Electronic Fund Transfer (EFT) and On-line banking platforms.
- Proficiency in other computer applications (e.g., Microsoft Office, Excel).
- Ability to develop financial and other administrative procedures and systems.
- Proven understanding of indigenous matters and experiences along with a deep understanding of the impacts of colonization.
- Highly developed analytical skills with the ability to prepare and analyze financial information and reports.
- Ability to communicate effectively, both verbal and written, and build relationships with all levels within an organization.
- Ability to work independently on a variety of financial and administrative projects with general, but limited, guidance.
Please send a cover letter and resume to the Finance Email by May 21, 2021 no later than 5:00 pm. Applicants must list Finance Coordinator in the cover letter and in the subject line of the email.
We appreciate all applications. Only candidates selected for an interview will be contacted.
Due to the nature of the organization’s culturally-based social services, TWHLS encourages applications from Indigenous women (Section 24 (1) (a), Special Employment, Ontario Human Rights Code).