Thunder Woman Healing Lodge Society (TWHLS)
Position: Administrative Assistant
Shift: 37.5 hours/week, full-time
Closing Date: Sep 30, 2022

TWHLS is looking for a candidate who is up for the challenge of a rapidly growing Indigenous organization. The right candidate will be an excellent collaborator while also comfortable working independently. Must have strong organizational skills and be able to multi-task.

ABOUT TWHLS
TWHLS is a community-driven initiative raised out of concern and recognition of the urgent need to break the cycle of Indigenous women’s over-representation in Canada’s prisons. Indigenous-led, we provide trauma-informed, culturally appropriate services for First Nation (Status and Non-Status), Inuit, and Metis 2SLGBTQIA+ women exiting the justice system.
To this end, TWHLS focuses on:
• Restoring Identities
• Providing Housing
• Creating Opportunities

Our Mission
Thunder Woman Healing Lodge Society will promote and provide services for First Nation (Status and Non-Status), Inuit, and Metis 2SLGBTQIA+ Women to focus on their journey to wholeness and balance.

Our Vision
To provide First Nation (Status and Non-Status), Inuit, and Metis 2SLGBTQIA+ women a place in the Greater Toronto Area to heal and reclaim positive cultural identity, rehabilitation, and wellness.

Our Mandate
To establish a Healing Lodge for First Nations (Status and Non-Status), Inuit, and Metis 2SLGBTQIA+ women who are in conflict with the law, and for those who have survived intergenerational trauma. To provide cultural support, traditional knowledge, and resources, for the advancement of wholeness and balance. To empower First Nations (Status and Non-Status), Inuit, and Metis 2SLGBTQIA+ Women to take their honoured place within their community and culture.

JOB SUMMARY

The Administrative Assistant will provide daily administrative support for all TWHLS programs and services. The primary focus of this position is to provide support to the Management Team. The position is under the direct supervision of the Executive Director. The Administrative Assistant will represent Thunder Woman Healing Lodge Society by demonstrating the qualities of the Seven Grandfather Teachings: Respect, Honesty, Truth, Humility, Courage Wisdom, and Love.
Qualifications
• Demonstrated skills and knowledge in administration or a related field or previous experience is an asset.
• A certificate, diploma, or degree in a relevant and applicable field and/or a combination of formal training and related experience are an asset.
• Passion for operating in a culturally driven, community-based organization.
• Competency and understanding of Indigenous culture and ways, teachings, and histories.
• Must be able to obtain/provide an enhanced criminal record check.
• Proof of full vaccination from COVID-19, or willingness to obtain full vaccination, is mandatory.

Responsibilities
• Build and maintain positive supportive relationships internal to colleagues, and external to stakeholders and community, funders, and other community partners.
• Take personal ownership and responsibility for the quality and timeliness of commitments.
• Be accountable for always knowing and applying the TWHLS policies and procedures.
• Appropriately participate in the orientation and training of new colleagues.
• Maintain accurate files and documentation.
• Assist with general administration of all programs.
• Track statistical and narrative information on all programs and services as required by funders.
• Obtain quotes and pricing for services and follow up with suppliers as needed.
• Purchase equipment and supplies needed for TWHLS programs.
• Submit invoices
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Perform other duties as assigned by TWHLS Management.

Thunder Woman Healing Lodge is committed to the development of an organization that reflects the Indigenous values and teachings.

 
If you meet all the above qualifications and can demonstrate this in your cover letter and resume, please apply by submitting one PDF document to Patti Pettigrew by September 30, 2022.


We thank all applicants and respectfully advise that only those candidates selected for an interview will be contacted.